Conference 2008

National Pubwatch Conference, Weston- Super-Mare, Tuesday 12th February 2008



This is the fifth national conference members of this committee have organised.  We continue to choose locations in different parts of England and Wales, this time at a hotel on the outskirts of Weston-super-Mare, Somerset.


Representatives from Pubwatches, licensing trade associations and companies, Local Authority Trading Standards and Community Safety Officers, Police Forces, Association of Town and City Centre Managers, and relevant Government Departments attended.  Considerable effort was again made to attract the attendance of more local Pubwatch members.


Delegates numbering 130, together with 28 guests, speakers, exhibitors, media and staff attended and received a delegate pack.  A breakdown of delegates revealed that Pubwatch representation numbered 31, police 78, local authority 21 and others 28. There were also 16 ‘no shows’.  Additionally, there were 14 exhibitors.  Unfortunately, none of our supporters within both Houses of Parliament were again able to attend.


We again decided to change the format slightly, utilizing the skills of a theatre group to perform a play based in a public house, where the actors role-played how a licensee/bar staff should not respond to specific incidents relating to their role and responsibilities.  This short play acted as a trigger for discussion in the subsequent Workshops and Panel Discussion.


Speakers comprised:

  • Steve Baker, Chair, National Pubwatch
  • Bill Donne, Chair, Reading Pubwatch

Three Workshops were held:

  • Identification Issues – Facilitated by Jay Capel, Somerset Trading Standards and John McNamara, British Institute of Innkeeping
  • Enforcement Issues – Facilitated by Jeremy Allen and Susanna Poppleston, Poppleston and Allen, Licensing Solicitors plus Duncan Slade, Police & Partnership Standards Unit
  • Pubwatch Issues – Facilitated by Nigel Bailey and Malcolm Eidmans, National Pubwatch and John Franklin-Webb, UK ICTS


An outline of these presentations and Workshops can be found within this conference report.


The fourteen display stands ranged from national organisations to local partner agencies and initiatives.  Each generated much interest.  The whole event was filmed by the Sky Pub Channel and will feature on that Channel in the near future.


The committee wish to thank all the sponsors for supporting this conference.  They include the Government Office of the South West and the British Beer and Pub Association.


Thank you also to the Publican for agreeing to allow Daniel Pearce, their Managing Editor, to facilitate the Panel discussion, to the speakers and Workshop facilitators and all the other contributors for giving up their valuable time.


Additionally, the committee wish to thank staff of the Rookery Manor Hotel, Edingworth, near Weston-super-Mare, for their enthusiasm and expertise in assisting with organising and smooth running of this conference.


Finally, thank you to all the delegates, without whom this conference could not have taken place.  All the evaluations received are of great assistance to the Committee, enabling us both to more accurately identify ways of enhancing our role, and ensure that our next conference addresses many of your needs.


Conference Programme


Steve Baker
As chair of National Pubwatch, he welcomed all present.  He explained that he was due to acknowledge the tremendous work of one of National Pubwatch’s founder members, Bill Stone, on its tenth anniversary, by presenting him with a special gift.  Bill was a licensee for many years and recognised the value of licensees working together to reduce incidents of crime and anti-social behaviour. Through his practical experience of working with a number of Pubwatch schemes he realised that there was a need for a national group that could support licensees who needed help in starting their own schemes. Subsequently Bill and other like minded individuals formed the National Pubwatch Schemes in 1997.  Since that date this group has assisted and supported the creation of more than 500 new Pubwatch schemes.


Unfortunately, Bill had recently fallen ill and was unable to attend this conference.  However, this gave the Committee the opportunity to show a short film of the work of The Licensed Trade Charity and refer delegates to its display stand.  This charity supports both current and former licensees, who require assistance, whether health-related or otherwise.


Bill Donne
As chair of Reading Pubwatch, Bill gave an overview of the initiatives undertaken, which led to his Pubwatch receiving first prize the Best Pubwatch category within Morning Advertiser 2007 Responsible Drinks Retail Award Scheme.  This Award was given for three main reasons:

  • The delivery of an ambitious roll-out programme
  • Evidence of true partnership working
  • A significant decrease in serious assaults


In 2004, a Licensees’ Association was created following the publication of the Licensing Act 2003 and the subsequent local Licensing Policy.  Reading Pubwatch was formed and representatives from various authorities attended as guests.  Initially membership consisted of licensees from 10-12 of the larger venues.  Subsequently, membership extended to 70, which became rather unwieldy, so it was decided to split into two groups, Pubs and Venues.


Communication between all partners improved and the benefits of such working together acknowledged, leading to more local areas wishing to form and join.  Key to the formation and development of suburban groups was the support from partner agencies and the selection of appropriate licensees in the posts of chair and secretary.


Currently there are seven Pubwatches, four suburban areas, two in the town centre and a dedicated Studentwatch.  Pubwatch also has representation on many of the local community safety and neighbourhood initiatives, which include:


  • Newspaper campaigns
  • AMEC campaign brief
  • Pubwatch Conference
  • Off licence Conference
  • Safer Bar Awards
  • Awards Dinner Dance
  • Taxi Marshals
  • Responsible Management Guide
  • Anti-Spiked drinks campaign
  • Drugs dogs protocol
  • Flyering Protocol
  • Seizures Policy & kits
  • Challenge 25
  • Football Protocol
  • Drugs test kits
  • Night Buses-Students


The use the drug-passive dogs and itemiser highlighted the connection between cocktail drugs and alcohol with violence, contributing to a reduction in violent crime of 22% last December.  Challenge 25, similar to Challenge 21, was also introduced at some venues where customers apparently under that age are likely to be asked for the recognised form of identification.  The off-licence conference attracted representatives from 42 premises and contributions from many partner agencies.  Their Safer Bar Awards recognised quality operations through a rigorous auditing process, with nine premises receiving such an Award.


The Best Pub Awards promoted in conjunction with the Reading Evening Post, has five categories:

  • Best Traditional Pub
  • Best Dance Venue
  • Best Live Music Venue
  • Door Supervisor Hero
  • Best Bar Tender Personality

Winners of both these Awards were announced at a ceremony following a well attended dinner and dance.


Reading Pubwatch has also held two conferences on Project Argus, focusing on anti-terrorism, yet including all types of major incidents that could involve licensed premises.


They have also created their web site which contains a range of information, including password-protected areas for members.


All the above activities have contributed to a decrease of 33% in serious assaults/wounding in past two years in or around licensed premises, have led to open, direct and frank communications where all partners are held to account.  Additionally, the sharing of intelligence and the promotion of best practice has been greatly enhanced.


Play by the MOPA Theatre Company

Actors performed live incidents in a bar, where scenarios included the licensee/bar staff:

  • sold alcohol to a female under age.  Whilst he asked her age he did not insist on checking any form of identity.
  • discussed whether another female customer present was barred from the premises and showing another customer their photograph in order to clarify their identity.  The person was asked to leave and when given the reason became argumentative.   After she left this, member of staff then put her photograph on clear display above the bar.
  • sold alcohol on two occasions to someone who, when first entering the premises, was clearly drunk.

An undercover police officer, who was present throughout, observed all that took place and then made his identity known to the member of staff.


Theatre Group


Theatre Group  Theatre Group

These issues raised were intended as a trigger for discussion in the subsequent Workshops.




Delegates attended two of three Workshops as outlined on page 1.


Workshop 1 – Identification Issues

Jay Capel explained how test-purchase visits take place and set out key defences to ‘due diligence’ that licensed premises should ensure are present:

  • Documented training
  • A clear refusal’s policy
  • Ensuring that all procedures are clearly understood, by both staff and customers
  • Posters
  • Challenge 21 policy in place
  • Staff are supported by management

John McNamara explained the PASS (Proof of Age Standards Scheme), which gives licensees assurance that proof-of-age card produced is genuine.  It is well known that there are many fraudulent and novelty forms of identification currently in circulation.  However an ID card carrying the PASS hologram is as valid as a passport and driving licence when members of staff check the identity of its holder.  Whilst there have been instances of forged passports and driving licences, the PASS hologram has never been forged.  John suggested that the PASS scheme and being a member of a Pubwatch should be added to Jay’s list of key defences to ‘due diligence’ outlined above.


Workshop 2 – Enforcement Issues

Jeremy Allen and Susanna Poppleston threw the floor open to questions, resulting in discussions on:

  • Enforcement campaigns, including its funding and the amount of notice given to the trade
  • Defining drunkenness and the issue of knowledge by bar staff, e.g. proxy purchases – buying for other people in a group
  • Penalty notices – are they fair or unfair
  • Instead of penalties, should there be a period of mandatory training
  • Should there be more enforcement in respect of drugs
  • Welfare issues concerning drunken persons, particularly for licensees and for police

Duncan Slade explained some of the results of the Home Office campaign on tackling under-age sales of alcohol, where over the past two years, a large number of premises, some specifically targeted, received test purchase visits.  He also defended the decision to send ‘undercover’ officers into pubs to identify the sale of alcohol to drunken persons.  Instead of alienating the enforcement agencies through these initiatives, it has actually improved partnership working with licensees for well run premises.


Workshop 3 – Pubwatch Issues

Malcolm Eidmans and Nigel Bailey introduced a range of topical issues concerning Pubwatches, including:

  • Freedom of Information and enquiries from civil rights groups, with measures to adopt in order to avoid them occurring
  • How to keep the Pubwatch management, its decisions and their clearly recorded reasons separate from the supporting role given by the police and local authority
  • The legal liability of licensees and the recommendation to have insurance protection
  • The difference between the need to address specific issues with the ‘one fits all’ approach
  • Discrimination issues

Jon Franklin-Webb briefly introduced the recommendation that each premise should consider having a policy on how they should deal with ‘Drugs in the Workplace’, whether it involves customers or members of staff.


Panel Discussion


The Panel comprised Jeremy Allen, Susanna Poppleston, Duncan Slade, Jay Capel and Malcolm Eidmans.  It was facilitated by Daniel Pearce, the Managing Editor of the Publican.  Some of the actors from the MOPA Theatre Group assisted such discussions by role playing the licensee and the drunken person.  They were interviewed as if on a ‘News night’ programme.

A dynamic question and answer session followed.  Topics included:

  • Basic training is essential for all members of bar staff
  • Any member of bar staff selling alcohol to someone under age or drunk should receive a ‘conditional caution – an official Adult Caution with the condition attached that they must undergo some form of appropriate training
  • The need for Pubwatches to engage more with off-licence retailers

Proxy purchases of alcohol for people who are drunk are often the most difficult to police.




The number of completed evaluation forms collected was 68 (a copy of the evaluation form can be seen here), which corresponds to 43% of the persons attending this conference, similar to last year.  This becomes 52% if only the number of delegates were taken into account.


Feedback on the whole day from delegates, both written and verbal, was extremely positive and constructive.  Participants particularly enjoyed the contributions from the theatre group and many delegates identified tasks they intend to discuss and develop locally. Some suggestions for topics to be considered for inclusion in future conferences were also made.